Production Requests

When a brand sends you a production request, it appears in your Inbox. You can accept or decline, then fill the guided form.

Accepting or declining a request

New requests show an Accept and Decline button. Review the product, quantity, and deadline before deciding:

• Accept — the request moves to your active queue and you can start filling data
• Decline — the brand is notified with your optional reason. The request is archived.

You can also accept and start filling later — accepted requests stay in your inbox until submitted.

Step 1: Facility

Select which of your production facilities made this batch. Confirm the production date and quantity.

Step 2: Materials

Review the materials specified by the brand. This step lets you link your real catalog materials to the brand’s product specification.

Material linking

For each material in the brand’s spec, select the matching material from your Materials Catalog. For example:

• Brand spec says “95% organic cotton” — you link your “Organic Cotton Jersey from Bursa Fabric Mills (Turkey, GOTS certified)”
• Brand spec says “5% elastane” — you link your “Lycra T400 from Toray (Japan)”

If none of your catalog materials match, you can override with what was actually used by entering material details manually.

Template reuse

If you’ve previously fulfilled a request for the same product, your material links are pre-filled from the last batch. Review and confirm, or update if your sourcing has changed.

Step 3: Energy & Water

Pre-filled from your facility profile:

• Total energy (kWh) — grid + on-site renewable
• Renewable energy % — auto-calculated from your facility’s energy mix
• Water usage (liters)

Override per-batch if actual consumption differs from profile defaults.

Step 4: Waste & Transport

• Production waste (kg) — material that became waste during production
• Chemicals used — yes/no
• Transport mode — sea, air, rail, or road
• Transport distance (km) — from factory to brand/destination

Attach any relevant certificates from your profile.

Step 5: Review & Submit

Review all data in a summary view. Check that suppliers have filled their portions (if applicable). Add optional notes, then submit.

What happens after submission

1. The system validates all required fields
2. The PEFCR score is calculated automatically
3. The brand is notified via email
4. The brand reviews your data and either approves or requests changes
5. If approved, the DPP is published with a QR code and consumer page

Marking production complete

Once the DPP is published, the request detail page shows a Mark production complete action. This moves the finished goods into your warehouse, ready for the brand to request a shipment.

When marking complete you can optionally record a cutting date and a QC date. These appear as milestones on the passport’s supply-chain timeline — handy for proving when each stage happened. Both are optional; leave them blank and the timeline still shows manufacturing, shipping and publish events.

Post-submission status tracking

After submitting, you can track the status of your request on the request detail page:

You receive email notifications at each status change. The request also appears with updated status labels in your inbox.

Draft auto-save

Your progress is saved automatically when you click “Next” or “Save draft”. You can close and come back anytime.

Offline mode

If you lose internet connectivity while filling a request, Pasera saves your draft locally on your device. A yellow banner shows “You’re offline — changes will sync when connected.”

When connectivity returns:

• Your drafts are automatically pushed to the server
• If someone else updated the batch while you were offline, Pasera merges your changes field-by-field — your edits are preserved alongside the server’s updates
• The banner shows “1 synced” or “1 merged with server” to confirm

This works on any modern browser. No app installation needed.

Inbox features

Your inbox shows all DPP requests from all brand partners:

• New requests appear bold with a blue dot
• Overdue requests show a red date with a warning icon
• Submitted requests appear muted and auto-archive after 7 days
• Click the archive icon on any row to move it to the Archived tab
• The Last activity column shows when you last saved or when the request was sent
• Filter by brand or status, sort by any column

Change requests

If a brand requests changes, you’ll see:

• An orange badge (“Changes requested”) in the inbox
• A yellow warning banner at the top of the request detail with the brand’s feedback
• The form reopens for editing — make the changes and resubmit